INAF Workshop on

Modelling the Intergalactic and Intracluster Media


Eolian Hotel, Vulcano Island (Messina - Italy)
October 1-4, 2003

http://web.ct.astro.it/vulcano_2003/main.html



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Final Announcement (September 15th, 2003)

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Dear Colleague,

this is third and final announcement containing more definite practical details concerning the workshop. We have been forced to delay the release of the final list of speakers and program until September 15th, due to some last-minute adjustments and to the large number of submitted requests of contributed talks. We invite all of you to control regularly the web page of the workshop which we will regularly update until Sunday September 28th, 2003.

Registration and Venue
Most participants are expected to reach Vulcano on Tuesday September 30th. The Eolian hotel is within a walking distance from the hydrofoils' and ferry boat attrack, on the Vulcano island, and there will be clear indication on how to reach the hotel. A shuttle service from the port to the hotel will also be made available during most of the day on September 30th: you will easily recognize the car which will bear the poster of the workshop. However, after 7 pm this service will not be regular: if you plan to reach Vulcano in the late evening of Wednesday or the following day, please let us know so we can try toarrange a shuttle at a convenient time.
The registration- and help desk will be located at the Hotel Eolian, in the Reception Hall, for all the duration of the workshop. Registration will start on September 30th, from 5 to 7 pm. Staff people will be present at Registration and Help Desk in the following days according to the following timetable: 8-12 am and 16:30-19:30 pm on October 1st and 2nd, 8-12 am on October 3rd and 4th.

Workshop format
The workshop will begin on Wednesday October 1st, 2003, at 8:30 and will end on Saturday October 4th, 2003, at 12:30. There will only be invited reviews an contributed talks (no poster session). Two morning sessions and one afternoon session are planned during the first two days and two morning sessions the third and fourth day. In the afternoon of Friday October 3rd there will be a trip to a nearby island, Lipari, and on Saturday there will only be two morning sessions.
The two afternoon session will mostly occupied to two Discussion sessions on two particularly ``hot'' subjects. The sessions will be organised by F. Nicastro (CfA) and M. Henriksen (U. Maryland). A special, after-dinner event will be organised on Wednesday October 1st, when the software package AstroMD will be presented. All the participants will receive a full-licensed, free copy of this software at their address after the conclusion of the Workshop.
As we mentioned above, there will only be oral talks. The Scientific Organising Committee has made an effort to accomodate almost all the contributed talks within the final program (note: the final program will be released on September 16th). Invited reviewers have 45 minutes, and contributed talks 20 minutes (including discussion).
The SOC made also the choice of not having published proceedings. However, participants will be asked to deliver copies of their talks, either invited and contributed, which will be made available to the scientific community through the web page of the workshop. We would be grateful to those participants who plan to deliver a PowerPoint or Staroffice presentation if they could make a backup copy of their presentation on CD-ROM or floppy disk and deliver to us at the registration, or before the end of the workshop. Alternatively, contributions in the form of unpublished reports are also welcome. We plan to keep active the web site containing the contributed paper section of the workshop for 6 months after the end of the workshop itself.

Presentations
A overhead projector and two video projector will be available during the workshop. The latter are SVGA projectors, and we tested them with most recent high resolution (1024x768) laptop computers.

Social Program
A welcome cocktail will be offered to the participants in the evening of September 30th at the Hotel Eolian, starting at 7:30 pm.
Due to the limited temporal extension of the workshop, there will not be any special event for accompanying persons. However, the afternoon of Friday October 3rd will be dedicated to a trip to the nearby island of Lipari, the largest of the Eolian Islands. A ship will leave in the early afternoon of Friday October 3rd (the exact time will be communicated at registration) and will reach Lipari after approximately 45 minutes. There will also be a tour of the Eolian Museum, which hosts a rich collection of archeological findings from the late bronze age to the ellenistic period. Later in the evening a short vocal concert will be offered (most probably at the Hotel Ristorante Carasco, but the actual site and place will be communicated at registration), then at 8 pm the social dinner will start. The latter will take place at the Hotel Ristorante Carasco. The price is euros 35, to be paid at registration. After the social dinner, at approximately 10:30 pm, the same ship will take all the participants back to the Hotel Eolian in Vulcano.
In the unusual circumstance that meteorological conditions will not allow the trip to Lipari the participants will be informed the evening of the day before (October 2nd), and the social dinner will be organised at the Eolian Hotel.

Travel and other information
We have updated the information on how to reach Vulcano, trying to get more precise information about the connections between Vulcano and other destinations on Sunday October 5th.
Most of the participants will leave Vulcano on Sunday October 5th. Some participants have expressed the wish to prolong their visit after that date. Note however that the Hotel Eolian is a seasonal hotel, and it will cease to offer its services on October 6th! We regret then to inform those participants who planned to stay longer at Eolian that this is impossible.